Terms of Service
Our Principles
- A safe platform for all: As a provider to a large number of educational institutions, we are committed to the highest standards of protection for data privacy and personally identifiable information (including student data). In addition to our Privacy Policy, we comply with Family Educational Rights and Privacy Act (FERPA), the Children’s Online Privacy Protection Act (COPPA), General Data Protection Regulation (GDPR), and California Consumer Privacy Act (CCPA).
- A simple business model: We provide the service free for limited use. We charge for higher use and / or access to some premium features. We never sell or attempt to profit from user data. We do not offer advertising on our platform.
- Our promise to you: If we make a material change to our Privacy Policy with respect to how we collect and use personal information, we promise to provide you notice, sufficient time to evaluate the change, and a pathway to opt out as needed. We also promise to never identify you as a customer on our website or promotional material without your consent.
- You own your data: All data submit through your forms and approval records created by the add-on relating to your form(s), remains yours at all times.
Our Terms
These Terms of Service (“Terms”) are a legal agreement between Form Approvals, LLC, herein “Form Approvals”, having an office and place of business in California, USA, and the person or entity agreeing to the terms herein (“Customer”, “You” or “you”). By using or accessing any part of Form Approvals or Calendar Event Automator (the “Service”), You agree that You have read, understand, and agree to be bound by all of the terms and conditions contained herein. If You do not agree to these Terms, You must not use or access the Service. If You are entering into this Terms on behalf of a company, You represent that You have the authority to bind that company to these Terms.Form Approvals is an application that turns Google Form responses into approval workflows. Calendar Event Automator is an application that turns Google Form responses into calendar events. The Service is offered and provided subject to these Terms and solely for Your business purposes. You may connect to the Service using any Internet browser supported by the Service.
The Service requires a Google account, and at times a Google account that has specific features enabled, like Google Mail. This account will be used to access the Service and a datasource which will contain the data processed by the Service. You understand and acknowledge that You are solely responsible for obtaining the Google account and all equipment necessary to use the Service, for appropriately configuring Your Google account and for creating and managing the datasource and their content.
Modifications
To these Terms: Form Approvals reserves the right to update and change the Terms of Service upon notice from time to time. All updates will be made on our website. You may terminate your use of the Service if the Terms are modified in a manner that substantially affects your rights in connection with use of the Service. Your continued use of the Service after any such changes shall constitute your consent to such changes. You can review the most current version of the Terms of Service at any time.To the Service: Form Approvals may make changes to the Service from time to time. Form Approvals will notify you of any material changes or modifications. Any updates, upgrades, additions or new features to the Service, including the release of new tools and resources, shall be subject to these Terms and may require you to agree to additional terms and conditions.
Use of the Service
Access to Service: Access to the Service is only available to the Customer and the end users (“Users”) to whom Customer grants access. Upon installation of the Service, Customer will configure the applicable datasource(s) which contain the data to be processed by the Service, as required to turn form responses into approval requests and share them with the intended audience.License to Customer: Subject to Customer’s compliance with these Terms and the Google Acceptable Use Policy (available at https://cloud.google.com/terms/aup), including, without limitation, Customer’s payment of all applicable fees, Form Approvals hereby grants Customer a limited, revocable, non-transferable non-exclusive, non-sublicensable license to access and use the Service, solely for Customer’s own internal use.
Customer is at all times fully responsible and liable for all acts and omissions by Users to whom Customer has granted access to the Service and Customer agrees to indemnify Form Approvals for all claims and losses related to any such acts and/or omissions.
Form Approvals reserves the right to terminate or suspend unpaid accounts.
Restrictions on Use
Restrictions on Use of the Service: In addition to all other terms and conditions contained herein, you shall not and shall not permit others to:- share links generated by the add-on with any person other than the intended recipient (including approval, tracking and admin links);
- embed any part of our Service on your website;
- share, discuss, or attempt to replicate any part of the Service with our competitors;
- copy, modify, adapt, translate or otherwise create derivative works of the Service;
- use any part of the Service or your knowledge of the Service (or any information that you learn as a result of your use of the Service) to create a product with the same or substantially the same functionality as the Service including but not limited to workflow and approval systems;
- reverse engineer, decompile, disassemble or otherwise attempt to discover the source code of the Service;
- rent, lease, sell, assign or otherwise transfer rights in or to the Service;
- remove any proprietary notices or labels from the Service;
- use, post, transmit or introduce any device, software or routine which interferes or attempts to interfere with the operation of the Service;
- use the Service for spamming or any other illegal or unauthorized purpose or engage in illegal or deceptive trade practices;
- use of the Service in violation of any laws in your jurisdiction (including but not limited to copyright laws);
- process or store any content on or through the Service that is subject to the International Traffic in Arms Regulations maintained by the Department of State.
This list of prohibitions provides examples and is not complete or exclusive.
Form Approvals reserves the right to suspend or terminate your access to Service with or without cause and with or without notice, for any reason or no reason, or for any action that Form Approvals determines is inappropriate or disruptive to the Service or to any other user of this Service. Google may also suspend or limit your Google account for reasons outside our control.
Form Approvals may report to law enforcement authorities any actions that may be illegal, and any reports it receives of such conduct. When legally required or at Form Approvals’ discretion, Form Approvals will cooperate with law enforcement agencies in any investigation of alleged illegal activity associated with the Service or on the Internet.
Unauthorized use of any trademarked, copyrighted or patented materials contained in the Service may violate certain laws and regulations.
You agree to indemnify and hold Form Approvals and its officers, directors, employees, affiliates, agents, licensors, and business partners harmless from and against any and all costs, damages, liabilities, and expenses (including attorneys’ fees and costs of defense) Form Approvals or any other indemnified party suffers in relation to, arising from, or for the purpose of avoiding, any claim or demand from a third party that your use of this Service or the use of Service by any person using your account (including without limitation, Your Content (as defined below)) violates any applicable law or regulation, or the copyrights, trademark rights or other rights of any third party.
Form Approvals reserves the right to suspend or terminate your access to Service with or without cause and with or without notice, for any reason or no reason, or for any action that Form Approvals determines is inappropriate or disruptive to the Service or to any other user of this Service. Google may also suspend or limit your Google account for reasons outside our control.
Form Approvals may report to law enforcement authorities any actions that may be illegal, and any reports it receives of such conduct. When legally required or at Form Approvals’ discretion, Form Approvals will cooperate with law enforcement agencies in any investigation of alleged illegal activity associated with the Service or on the Internet.
Unauthorized use of any trademarked, copyrighted or patented materials contained in the Service may violate certain laws and regulations.
You agree to indemnify and hold Form Approvals and its officers, directors, employees, affiliates, agents, licensors, and business partners harmless from and against any and all costs, damages, liabilities, and expenses (including attorneys’ fees and costs of defense) Form Approvals or any other indemnified party suffers in relation to, arising from, or for the purpose of avoiding, any claim or demand from a third party that your use of this Service or the use of Service by any person using your account (including without limitation, Your Content (as defined below)) violates any applicable law or regulation, or the copyrights, trademark rights or other rights of any third party.
Suspension
Form Approvals reserves the right to suspend or terminate Customer’s access to the Service with or without notice if Form Approvals reasonably determines that: (a) there is a threat or attack on the Service (including a denial of service attack) or other event that may create a risk to the Service, Form Approvals, Customer, or any user of the Service; (b) Customer’s or its users’ use of the Service or Customer Content disrupts or poses a security risk to the Service or any user of the Service, may harm Form Approvals’ systems, or may subject Form Approvals or any third party to liability; (c) Customer or any User is using the Service for fraudulent or illegal activities; (d) subject to applicable law, Customer has ceased to continue Customer’s business in the ordinary course, made an assignment for the benefit of creditors or similar disposition of its assets, or become the subject of any bankruptcy, reorganization, liquidation, dissolution or similar proceeding; (e) Customer or any User is using the Service or other Form Approvals property in breach of this Agreement; (f) Customer is in default of its payment obligations; or (g) The amount of technical support required to be provided to the User is excessive as determined in the sole discretion of Form Approvals.Service fees
Customer agrees to pay the service fee (if applicable). Such fees will be paid based on the term chosen (e.g 3-months, 12-months or 24-months). The customer can choose whether their service automatically renews. If automatic renewal is chosen, the customer can disable it via our website at any time.Form Approvals will offer the service in USD and may also offer the Service in additional currencies. Form Approvals may amend the service fee from time to time, and will provide a minimum of 30 days' notice when amending the USD fees. Service fees in other currencies will be reasonably adjusted, without notice, based on direct changes in exchange rates. Customer may choose to purchase in any of the offered currencies. Customer's bank may charge a currency conversion fee outside of Form Approvals control.
In case of non-payment for any reason (including, if applicable, Form Approvals’ inability to charge your credit card or other payment method for any reason) or any violation of these Terms, Form Approvals shall be entitled, without liability, to immediately suspend Customer’s and Users’ access to the Service. If you submit payment via our website, you hereby expressly agree that Form Approvals is permitted to charge you for the applicable fees, any applicable tax and any other charges you may incur in connection with your use of the service.
Customer must not change the administrator of their forms to avoid usage limits or avoid paying fees. Changing the administrator of a form is however permitted, due to changes in personnel or business processes.
Customer agrees that Customer’s paid use of the Service is neither contingent on the delivery of any future functionality or features nor dependent on any oral or written public or private comments made by Form Approvals.
All service fees are non refundable. The Free plan is available for users to test and use the add-on for as long as they require. We also offer a 3-month plan for a shorter term commitment.
Intellectual Property
Customer hereby acknowledges and agrees that, subject to the limited rights granted hereunder, Form Approvals (or its licensors) own all legal right, title and interest in and to the Service, including, without limitation, any Intellectual Property Rights or other proprietary rights which exist in the Service (whether such rights are registered or unregistered, and wherever in the world those rights may exist) (“Our Technology”). For purposes of these Terms, “Intellectual Property Rights” means, on a worldwide basis, any and all now known or hereafter known (a) rights associated with works of authorship including copyrights and moral rights, (b) trademark and trade name rights and similar rights, (c) trade secret rights, (d) patent rights and other industrial property rights, (e) intellectual and industrial property rights of every other kind and nature and however designated, whether arising by operation of law or otherwise, and (f) all registrations, applications, renewals, extensions, continuations, divisions, or reissues thereof now or hereafter existing, made, or in force (including any rights in any of the foregoing).Our Technology may not be copied, modified, reproduced, republished, posted, transmitted, sold, offered for sale, or redistributed in any way without our prior written permission and the prior written permission of our applicable licensors. You must abide by all copyright notices, information, or restrictions contained in or attached to any of Our Technology. Nothing in these Terms of Service grants you any right to receive delivery of a copy of Our Technology or to obtain access to Our Technology except as generally and ordinarily permitted through the Service according to these Terms. Furthermore, nothing in these Terms of Service will be deemed to grant, by implication, estoppel or otherwise, a license to Our Technology. Certain of the names, logos, and other materials displayed on the Service constitute trademarks, trade names, service marks or logos (“Marks”) of Form Approvals or other entities. You are not authorized to use any such Marks. Ownership of all such Marks and the goodwill associated therewith remains with and will inure to us or those other entities. To the extent indicated, any use of third party software provided in connection with the Service will be governed by such third parties’ licenses and not by these Terms of Service. Furthermore, any comments, ideas and/or reports about the Service that you provide to us, whether in written or electronic form (“Feedback”), shall be considered our proprietary and confidential information, and you hereby irrevocably transfer and assign to us all intellectual property rights embodied in or arising in connection with such Feedback, and any other rights or claims that you may have with respect to any such Feedback.
Ownership & Privacy
As between You and Form Approvals, you retain all right, title and interest in any and all data, files, attachments, text, images, personally identifiable information, and other content that You and Your Users upload or submit to the Service (collectively, "Your Content"). You may not upload, post or otherwise make available through the Service any material protected by copyright, trademark, or any other proprietary right without the express permission of the owner of such copyright, trademark or other proprietary right owned by a third party, and the burden of determining whether any material is protected by any such right is on you. You shall have sole responsibility for the accuracy, quality, integrity, legality, reliability, appropriateness, and intellectual property ownership or right to use any and all of Your Content. You represent and warrant that you have all rights, permissions and consents necessary (a) to make Your Content available on or through the Service, and (b) to grant Form Approvals the limited rights to use Your Content set forth in these Terms.You agree that Form Approvals may use Your Content to provide the Service and its features, including by making it available for viewing, download and modification by your users.
You understand and agree that Form Approvals may distribute and disclose Your Content (a) to your Users, and (b) to Form Approvals' service providers who act on Form Approvals' behalf in providing the Service. Form Approvals’ use of any personally identifiable information you provide through the Service is governed by our Privacy Policy. Your use of the Service indicates your acceptance of the terms of our Privacy Policy.
Without your consent, Form Approvals will never identify You as a customer in its promotional materials, presentations, and proposals to other current and prospective customers.
Confidentiality & Data security
The Service requires certain permissions to Your Google account and associated services. These access rights are required for the Service to function. Unless specifically stated, contents of users’ files are not transmitted to 3rd party services outside of the user’s direct control or knowledge.All personally identifiable data that users may keep in files associated with this tool remains in the complete control of those users from a privacy perspective. Unless specifically stated, we store no personally identifiable information in any 3rd party database or file repository.
Further information about the data stored and processed by the Service can be found in our Privacy Policy, Security Overview and Data Processing Terms.