Pricing

Build a simple and effective workflow process to save you time and money. Affordable plan options to suit your individual circumstance. Try it free today, no credit card required.

3-months 12-months 24-months
Free
.
$0 per month
.
Includes 20 form responses per month
Users:
  • 1 admin user
  • Unlimited requestors
  • Unlimited approvers
    • Key features:
    • Full featured dashboard
    • Multi-level workflows
    • Role based workflows
    • Routing conditions
    • Capture signatures
    • Generate / publish documents
    • Google Sheets integration
    • Personalized notifications
    • Translated notifications
    • Basic support
    Individual
    from
    $10 $7 $6 per month
    when paid every 3 months every 12 months every 24 months
    Includes 100 form responses per month

    A higher number of form responses can be purchased on this plan before moving to the Team plan

    Users:
  • 1 admin user
  • Unlimited requestors
  • Unlimited approvers
    • Key features:
    • Full featured dashboard
    • Multi-level workflows
    • Role based workflows
    • Routing conditions
    • Capture signatures
    • Generate / publish documents
    • Google Sheets integration
    • Personalized notifications
    • Translated notifications
    • Free access to Calendar Add-on
    • Enhanced support
    • Premium support (optional)
    • Email from our domain (optional)
    Team
    from
    $54 $45 $37 per month
    when paid every 3 months every 12 months every 24 months
    Includes 1,000 form responses per month for use by your team

    A higher number of form responses can also be purchased on this plan

    Users:
  • Unlimited admin users

    In a single domain

  • Unlimited requestors
  • Unlimited approvers
    • Key features:
    • Full featured dashboard
    • Multi-level workflows
    • Role based workflows
    • Routing conditions
    • Capture signatures
    • Generate / publish documents
    • Google Sheets integration
    • Personalized notifications
    • Translated notifications
    • Shared monthly allowance
    • Recipient tracking page
    • Automatic reminders
    • Recipient authentication
    • Free access to Fast Forms

      Fast Forms is an alternative to Form Publisher and Document Studio (for processes that don't need approvals).

    • Free access to Calendar Add-on
    • Payment via purchase order
    • Enhanced support
    • Premium support (optional)
    • Email from our domain (optional)

    Frequently asked questions

    The cost of using the add-on is determined by:
    • the number of administrators you need (e.g the Individual plan or the Team plan);
    • the number of form responses you need each month (e.g 100, 150, 200, etc);
    • the term of your plan (e.g 3-months, 12-months or 24-months); and
    • any options you choose (e.g Premium support or emails sent from our domain).
    To determine the cost based on your specific requirements, head to our subscription page and follow the prompts.
    We accept purchase orders for purchases of the Team plan with a term of 12 or 24 months. To request a quote, submit the plan you are looking to purchase and details you would like included on the quote, via this Quote Request Form.
    For all other purchases, we accept payment by credit card via our subscription page.
    Within our application, we classify three types of users:
    1. The administrator is the person who sets up the workflow and add-on settings.
    2. The requestor is the person completing the form submission (initiating the request).
    3. The recipient is the person receiving and responding to the request. The recipient may have one of the following roles: 'Needs to Approve', 'Needs to Sign', 'Needs to Recommend', 'Needs to Acknowledge', 'Needs to Action', 'Needs to Edit' or 'Receives a Copy'. Learn more about recipient role types.
    Requestors and recipients are not required to be licensed. Only the administrator needs to be licensed.
    Since there is no restriction on the number of requestors or recipients, the add-on is a cost effective solution for organizations of any size.
    The Individual plan should be selected if you only need 1 administrator. Additional form responses can be purchased on the Individual plan (e.g you can increase the number of form responses on the plan to 150, 200, etc) so you only need to consider the Team plan when other people in your domain want to set up and configure their own forms with our add-on.
    The Team plan should be selected if you need more than 1 administrator or you need access to features only available on the Team plan (e.g recipient tracking page, recipient authentication, automatic reminders). The Team plan allows you to specify which user's in your domain are part of your Team. When adding users to your Team, usage from their forms will be drawn from your Team subscription.
    Please note, since Google add-ons run on an individual user's account there can only ever be one administrator per form regardless of which plan you are on. You can however, re-assign a form to another administrator at any time.
    Yes. As an example, the base Individual plan includes 100 form responses per month. If you need more than 100 form responses per month, you can stay on the Individual plan and increase the monthly allowance (e.g to 150, 200, 300, etc). The Team plan is suited for those who have multiple administrators in their domain using the add-on or those who want access to features only available to the Team plan.
    Head to our subscription page and follow the prompts to determine the cost based on the number of form responses you require.
    We do not impose any other quotas. Note however, Google does impose general limits in the way you use your Google account that may impact high usage customers. For example, your email quota is limited to 1,500 emails per day for Google Workspace customers and 100 emails per day for Gmail customers. Your email quota is shared across all applications / add-ons you use. You can avoid this limit by having emails sent from the formapprovals.com domain. Another example of a limit imposed by Google that may impact high usage customers is the 10,000,000 cell limit per Google Sheet.
    As you approach your quota, we will notify you so you can decide whether to upgrade your plan or wait until the start of the next billing month.
    • If your quota is reached and you are on our Free plan, we will deactivate the add-on.
    • If your quota is reached and you are on one of our paid plans, we will deactivate the add-on and also deactivate your form so it stops accepting responses (this is to ensure that form responses are always routed for approval). When requestors visit your form they will see a message like "This form is not currently accepting responses. Please check back again later."
    If the add-on is automatically deactivated, all your settings remain in place but you will need to reactivate the add-on again after you upgrade or at the start of the next month. To reactivate the add-on, open the add-on on each form, go to the 'Settings' tab, then 'Account' tab, and toggle the add-on back ON. Note, this process is only required if you reach your quota and the add-on is automatically disabled. If a plan is purchased when the add-on is still active, this process is not required.
    If you need to make changes to your existing plan, we provide a prorated credit for the unused portion of your existing plan for use towards a new plan with us. For example, if you purchased the Individual plan with 100 form responses per month on a 12-month plan (and paid $84) and wanted to change to another plan at the end of the first month, we will provide you with a credit of $77 (i.e $84 minus $7 for one months usage) for use towards the new plan.
    Customers choose whether their plan automatically renews.
    If you choose automatic renewal, we will renew your plan 4 days proir to the subscription end date (incase any problems). You can cancel automatic renewal at any time from our subscription page.
    If you do not choose automatic renewal, we will send you a reminder (approx. 2 - 3 weeks before the end date) so you can renew your plan.
    If your plan is not renewed on time, you will be moved to the Free plan and limited to 20 form responses per month.
    All users have access to our online resources (e.g support articles, video tutorial, and troubleshooting guides).
    We offer three support options:
    1. Basic support: includes software maintenance and access to our support team via email.
    2. Enhanced support: includes software maintenance and access to our support team via email (with an estimated response time of 12 to 24 hours). It is suited to those who are largely self sufficient and do not rely on the add-on for their daily activities.
    3. Premium support: includes software maintenance and access to our support team via email (with an estimated response time of 4 to 12 hours on weekdays). Premium support is suited to those that rely on the add-on for their daily activities or for those that simply want a helping hand every now and then. The cost of Priority support is a flat fee of $10 per month.
    All plans include support for 1 user.
    Need support for more than 1 user, prefer to chat than email, or need training for your team? Let us know and we can create a support plan for your organization.
    Our biggest cost in providing the service is our support staff, so we please ask that you review our online resources and make a best effort in determining the answer yourself before reaching out. This will help us keep the cost of the service low.
    In the event of an issue, we encourage you to review our troubleshooting page to assist fast track the support process.
    Google add-ons run on a user's account. Therefore, by default all emails sent by the add-on are sent from your Google account.
    • If you do not have Google Mail enabled on your account, you must select 'send emails from formapprovals.com'. That is, if you use Google for your collaboration tools but another provider for email (e.g Microsoft).
    • If you use a consumer Gmail account and you are a high volume user, you should select 'send emails from formapprovals.com'. This will avoid Google's email quota of 100 emails per day for consumer Gmail accounts.
    • If you use a Google Workspace account, you are purchasing the Individual plan, and are a high volume user, you should select 'send emails from formapprovals.com'. This will avoid Google's email quota of 1,500 emails per day for Google Workspace accounts.
    When subscribing, you will have the ability to select emails to be sent from our domain (for an incremental $1 per 100 form responses per month).
    If a plan is purchased without this option selected, and you fall into one of the above categories, the add-on may not be able to send some emails to your recipients.
    If you are unsure whether this should be enabled, or would like to trial the service with emails being sent from our domain, please email support@formapprovals.com
    All pricing is quoted in USD. When purchasing you may pay in USD or EUR.